Are you and your team organised?

ARE you well organised? If you are, then chances are that you will be using your and other’s time efficiently. If you aren’t well organised, not only will you be wasting your time but the time of others as well. Who is the best-organised person in your group or team? What do they do? How do they do it? What could others learn from them? Who is the worst organised person? Why? How does this person affect others? If you would like to assess how well organised you and your people are, review this checklist and answer the questions: what needs to happen? What could we do better? • Identify and agree the major objectives for each week. • Agree the priorities for the major objectives for each week. • Identify the key things to do for the week in relation to each objective. • Ensure the necessary resources required to achieve objectives are available. • Ensure that adequate time is allocated for each objective and associated actions. • Eliminate those activities that do not contribute to the achievement of the objectives. • Check that the information we require to achieve our objectives is timely, accurate and sufficient. • Identify things we need to do to improve self-organisation. • Identify things that other people do which disrupt our self-organisation. • Discuss with others the things we can do to improve self-organisation. • The direction and purpose of our team is clearly defined. • Organise work areas to ensure effective access, effective communication, ease of location of materials, tools and equipment. • Establish and implement plans each week. • Monitor and review how effectively our plans are implemented. • Check that we stay focused on the agreed activities for the week. • Check everybody’s perception of what we are trying to achieve and that how we are trying to achieve it are the same. • Use a daily ‘to do’ list to plan the day. • Prepare and use checklists of all key activities required to achieve the agreed objectives. • Discuss the consequences and symptoms of poor self-organisation. • Check that people know how to improve self-organisation. • Follow through on key objectives until completed. • Monitor the progress we make to achieve key objectives. • Acknowledge the efforts of people who act to improve self-organisation. • Implement agreed ways to improve self-organisation. Daniel Kehoe

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